Events & Conferences
Run your event media operations — from ingest to global delivery.
Get approved photos to sponsors and press, and prepare session video for attendee playback. FileSpin combines digital asset management with media processing and delivery for event portfolios, alongside your existing portal, website and event platform.
Book a demo to discuss and begin a custom evaluation. Start a free trial – no credit card required.
Running in production at Informa Festivals
9+
years
of continuous production use across hundreds of events
Minutes–hours
media turnaround, which used to take days or weeks
Decades
of winning work subscribers can search by brand or agency
Informa properties using FileSpin
Cannes Lions
Money20/20
LoveTheWork.com
Eurobest
The event-day job
Get the right media to the people waiting for it — while the event is still live.
Sponsors need their coverage. Press need approved photographs. Remote attendees need the session recording. Bring intake, preparation and release into one media workflow so each hand-off can move at the pace of the event.
Event photography
A single photograph, prepared for each audience.
Keep the high-resolution original. Generate image sizes and crops on demand for the press, your event site and social formats, and use the same source to prepare print.
Session video
Prepare session recordings for attendee playback.
Transcode the uploaded recording, choose a poster frame and serve adaptive HLS playback in your attendee experience. Prepare clips and keep recordings in your post-event library.
Before
Collect submissions and assets.
Bring entries, speaker media and sponsor assets into the workflow through your own portal.
During
Deliver approved media on the day.
Prepare photographs and recordings for the people who need them while interest is current.
After
Keep the work available afterwards.
Carry cleared media into a searchable showcase, as Informa does with LoveTheWork.com today.
For event portfolios
Keep every event brand distinct, with one media foundation across the portfolio.
Give each event team and partner access to the material meant for them. Reuse your media processes across brands, or start with a single conference or awards programme handling many assets and hand-offs.
Awards programmes & challenging venues
Support the workflows that surround your main event.
Extend the same media foundation to entry review, permanent showcases and venues where connectivity cannot be taken for granted.
Awards programmes
From submission through judging to a permanent showcase.
Receive media through your portal, prepare it for controlled review and serve cleared work in a searchable showcase. Your awards platform keeps the entry form and judging process.
The organiser runs the subscription or access-controlled library, and FileSpin provides the media processing and delivery behind it.
Enterprise deployment
Process media on-site with Teleport, even when the venue Wi-Fi drops.
Teleport runs ingest, processing, watermarking and local delivery at the venue, then syncs with FileSpin Cloud as soon as you’re back online.
AI Agent
Prepare an event-media backlog in one instruction — within the controls you set.
Enable the agent to find, prepare, tag and share media within the user’s permissions. Your team keeps the release decisions, and can run the media workflow without AI.
Acts as the user
Runs within the permissions of the invoking user.
Respects the schema
Validates metadata writes against the established rules.
Leaves an audit trail
Logs the actions taken on behalf of each user.
Protects originals
The agent can’t bulk-delete or overwrite any original assets.
Customer spotlight · Informa Festivals
From global submissions to same-day delivery and a lasting showcase.
At Cannes Lions, agencies submit media through FileSpin’s File Picker embedded in the festival’s own site. During the event, FileSpin processes photography and session recordings for distribution. Cleared work is then available through LoveTheWork.com.
9+
years
of continuous production across annual festivals and the showcase
Same day
session recordings ready for remote attendees during the festival
Deloitte
recommended FileSpin following an independent DAM selection process
LoveTheWork
winning work searchable by year, category, brand and agency
“We have integrated FileSpin into a number of our internal systems, and it has always been easy, requiring minimal development. I should mention their amazing customer support, which has never let us down.”
Mark Stemman
Technology Director, Informa Festivals
Questions
What to know before you start.
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